NDNY-FCBA Privacy Policy

This Privacy Policy outlines how the Northern District of New York Federal Court Bar Association, Inc. (“NDNY-FCBA”) collects, uses, shares, stores, and protects Personal Information on ndnyfcba.org and any other social media, mobile websites, or other services and platforms operated or used by the NDNY-FCBA, and collected by phone, paper, or other means.

1. Information We Collect and How We Collect It

The NDNY-FCBA is a voluntary membership organization that collects information, including online, by phone, paper, and by other means, to help us better identify and contact you, our members, and potential members.  The NDNY-FCBA collects this information for a variety of business purposes, including but not limited to, applying for and renewing NDNY-FCBA membership, registering for a NDNY-FCBA event or program, or otherwise interacting with the NDNY-FCBA.

“Personal Information” is any information related to a natural person.  Personal Information can be used on its own or combined with other information or data to identify an individual.  Examples of Personal Information include names, addresses, ID numbers, geolocation, and biometric information.  This information may include but is not limited to:

  1. Contact details such as (for example) your full (i.e., first, and last) name, institutional affiliations, phone number, email address, and postal address;
  2. Educational and professional background information;
  3. Employment information;
  4. Event registration information;
  5. Financial and dues information;
  6. Payment data;
  7. Usernames and passwords;
  8. Comments, feedback, posts, and other content you submit to this site and/or the NDNY-FCBA’s social media platforms;
  9. Information you provide to or post on the NDNY-FCBA’s listserv, message boards or chat rooms; and
  10. Interests and communication preferences.

2. How Your Information Is Used and Stored

In addition to the uses described above, we use your Personal Information in a variety of ways including, but not limited to:

  1. Identify you when you visit our sites or social media platforms;
  2. Provide service communications such as dues reminders, program/event availability and registrations, and general messages;
  3. Provide products, information and services you request or that we think you may be interested in;
  4. Respond to your emails or online requests for information or services (e.g., pro se assistance);
  5. Personalize and improve the usability of this site and/or the NDNY-FCBA’s social media platforms;
  6. Fulfil and/or deliver information and services; and
  7. Publish to our members select membership directories, membership lists and registration lists (e.g., Officers & Trustees lists, Standing Committee lists, etc.), but such publications will never include your credit card information or other confidential/sensitive information.

3. How Your Information is Shared

The NDNY-FCBA may employ professional and/or technical services from companies and individuals to help build, operate, update and monitor this website and the NDNY-FCBA’s social media platforms.

All professional service providers are required to take appropriate security measures to protect your Personal Information in line with our policies.  We do not allow them to use your Personal Information for their own purposes.  We permit them to process your Personal Information only for specified purposes and in accordance with our instructions.

If/when your Personal Information is shared with third parties, the NDNY-FCBA will seek to share the minimum amount of information necessary.

4. How We Protect Your Personal Information

The NDNY-FCBA uses reasonable measures to help protect Personal Information from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction.  You should understand that no data storage system or transmission of data over the Internet or any other public network can be guaranteed to be 100 percent secure.  Information collected by third parties may not have the same security protections as information you submit to us, and we are not responsible for protecting the security of such information.  Except for membership directories, membership lists and registration lists, and the sharing of information as set forth in this Privacy Policy, the NDNY-FCBA restricts access to Personal Information to certain individuals or entities that need the information to operate, develop or improve our services or benefits.  In some cases, limited information may be made available to volunteers on behalf of the NDNY-FCBA for such activities as membership recruitment.

5. How to Manage the Use of Your Personal Information

You can manage your profile and email preferences, including “opting out” of email by contacting us using the Contact Us information at the bottom of this site.  If you prefer to receive only hard copy mailings from the NDNY-FCBA, please contact us as described at the bottom of this webpage.

Our use of your Personal Information is based upon your consent, contract performance (e.g., your membership sign-up/renewal, registration for events, etc.), or compliance with law.  You may withdraw your consent at any time.  We retain your Personal Information that you provide to us.

Your Personal Information is your own – we rely on you to update and correct your Personal Information.  If you are a user of this site, a subscriber to any NDNY-FCBA publications, a registrant for NDNY-FCBA events or services, or an NDNY-FCBA member, you can review, update and correct your information directly on the NDNY-FCBA’s website (or by contacting us as described at the bottom of this site).

6. How We Retain Your Personal Information

The NDNY-FCBA retains your Personal Information for as long as is necessary to fulfill the purpose(s) for which it was collected, as long as you are admitted to practice law in New York whichever is longer, or as long as it is required or permitted by law, whichever is longer.  We may retain your Personal Information indefinitely, even after you are no longer a member, to continue to communicate with you about membership, events and other services, or to comply with our legal obligations, resolve disputes, or enforce any of our agreements.  You may request, at any time, that we delete your Personal Information.  All requests should be directed to us in writing.  The NDNY-FCBA reserves the right to delete your Personal Information if we believe that it is incomplete, inaccurate, or that our continued use and storage are contrary to our obligations to other members, individuals, or third parties.

7. Notification

The NDNY-FCBA will notify you by email, U.S. mail, telephone or other means if we determine that a data security incident has occurred.

8. NDNY-FCBA E-Mail Policy

The E-Mail Policy of the NDNY-FCBA is as follows:

Your e-mail address will be used only by the NDNY-FCBA, its members and staff, and its third-party vendors.  Please note, however, that in such cases, your e-mail address may be visible to other attorneys, individuals who have interest in the legal profession and/or NDNY-FCBA events, as well as the public through the NDNY-FCBA’s social media accounts, listserv and/or registration lists.

The NDNY-FCBA may also share your e-mail address with third parties to enable us to take security measures to help protect against unauthorized access to, or unauthorized alteration, disclosure, or destruction of, your Personal Information.  Finally, the NDNY-FCBA shares e-mail addresses with third parties, as necessary, for us to perform certain services on our behalf, such as mailing, delivering and processing event registrations, and responding to service requests.

9. Cookies

This site uses cookies.  Cookies are text files that are stored in an internet browser.  If a user accesses a website, a cookie may be stored on the user’s operating system.  That cookie contains a string of characters (cookie ID) that enables clear identification of the browser and recognition of the user when the website is visited again.  Cookies enable us provide more user‑friendly services to users of this site.  You can permanently disable and/or delete cookies at any time by adjusting your internet browser settings.

10. User ID and Password

Members will be required to use a user ID and password to access certain parts of the NDNY-FCBA site.  The use of a user ID and password helps protect your Personal Information.  Please create a unique and strong password (by using both uppercase and lowercase letters, numbers, and special characters).  Please click here if you need assistance in using or resetting your User ID and/or Password.

11. Linking to Other Websites

This site contains links to other websites not operated by the NDNY-FCBA.  This Privacy Policy only applies to this site.  We recommend that you review the privacy policy of any other linked website that you visit because it might differ from this Privacy Policy.

12. Contact Us

If you have any questions about this Privacy Policy, or if you wish to access, change or delete your Personal Information, please visit our Contact Us page below.  The NDNY-FCBA will make every effort to respond to your request and provide you with pertinent information.

P.O. Box 7067
Syracuse, NY 13261
[email protected]

The NDNY-FCBA reserves the right to amend and change this Privacy Policy at any time and for any reason.  Updates to the Privacy Policy will be posted to this webpage.  The date of the last revision to the Privacy Policy will be indicated by the “Effective Date” at the bottom of this page.

Effective Date: January 1, 2023